Position Summary

Lane Transit District (LTD) is seeking an experienced Procurement Officer II to support the implementation of the District's procurement functions with a high degree of independence. This role is responsible for managing and administering complex procurements for a wide range of needs, including construction projects, professional services, goods, and other services. The Procurement Officer II also serves as a peer leader and mentor, fostering a collaborative and knowledgeable environment within the Procurement team.

Key Responsibilities

• Prepare and conduct formal and informal procurement processes for quotations, RFPs, RFQs and ITBs, including the facilitation of bid openings, bid/pre-proposal conferences, evaluations, negotiations, interviews, and contract administration.
• Determine the most appropriate acquisition method by examining and evaluating unique elements while ensuring compliance with applicable federal and state regulations and LTD standards and policies.
• Review technical, product, design or performance specifications in the solicitation to ensure fair and open competition; ensure procurement actions comply with project funding sources; reviews proposed revisions to District's standard terms and conditions, analyzes potential effects, and recommends alternatives.
• Research and purchase unusual or hard-to-find goods and services. Collect specific data/information on specifications. Resource and evaluate "best value" purchases and make recommendations to end users.
• Maintain complete contract files for procurements in compliance with local, state and federal audit regulations.
• Identify contractual issues, conflicts or potential risk such as compliance, conflicts-of-interest, intellectual property, payment terms, liability, insufficient insurance and provide follow through until resolved by the respective parties.
• Monitors for contract compliance in negotiating amendments or change orders on complex and high-risk projects to ensure compliance with District and funding requirements; establishes pricing/negotiation strategies as part of the procurement process for complex projects; conducts negotiations and prepares memoranda of negotiations; audits contract closeouts at completion of all contract activities.
• Coordinate specification development for larger, high-risk procurements; review input, identify and analyze potential risks, advise end-using department of alternatives or additional tasks.
• Performs self-audits as assigned for contract and solicitation files assuring all procurement files are properly documented, while protecting confidential information as necessary. Maintain complete contract files for procurements in compliance with Local, State and Federal audit regulations.
• Assist in review of staff submittals for recommendations of contract award for Finance and Board meetings and present as needed in the public meeting sessions.
• Serve as team lead to assure all procurement files are properly documented.
• Maintain an organized system, ensuring documents, data, and records are accurate, updated, and accessible to appropriate users, while protecting confidential information as necessary.
• Create, maintain, and enter information into databases; prepare and process various forms of documentation and reports; transmit information or documents to internal and external customers.
• Maintain appropriate level of knowledge of Procurement Department and District policies, procedures, projects, and programs, and conduct research to answer questions and interpret information for internal and external customers, while providing excellent customer service.
• Analyze work procedures and processes, research best practices; evaluate existing policies, procedures, and processes; and make recommendations for improvements and revisions.

Required Education and Experience

• A minimum of 3 years in procurement and/or governmental purchasing, which must include two of the following:
  • Demonstrated knowledge of the proper procurement method for vendor selection
  • Developing and conducting all levels of solicitations
  • Project Management
  • Contract Administration
  • Demonstrated knowledge of Federal Transit Administration (FTA) and/or State Procurement Statues as well as other directives for governmental purchasing.
• Completion of at least 2 of the 4 National Transit Institute (NTI) Procurement Series Classes, with completion of all 4 within 2 years.

Preferred:

• Bachelor's Degree in related area such as supply management, accounting/finance, business administration, or public administration.
• Demonstrated knowledge of FTA Third-Parry Contracting Rules, Federal Acquisition Requirements (FAR), and other directives for public contracting and governmental purchasing under Federal Law.

Lane Transit District is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.